What they wanted to do
Adani International School wants Google Workspace to enhance its educational environment and streamline operations. By integrating Google Workspace, the school aims to:
- Collaboration and Communication: Tools like Google Docs, Sheets, and Slides allow students and teachers to work together in real time, making group projects more efficient and interactive. Google Meet facilitates virtual classes and meetings, ensuring seamless communication.
- Digital Skills Development: Integrating Google Workspace into the curriculum helps students develop essential digital skills that are crucial for their future careers. Familiarity with these tools prepares them for the digital world.
- Productivity Boost for Teachers: Google Classroom and other tools streamline administrative tasks, such as grading and organizing assignments, saving teachers valuable time. This allows them to focus more on teaching and student engagement.
- Enhanced Security: Google Workspace offers robust security features, including data encryption and advanced threat protection, ensuring that students' and teachers' information is safe.
- Accessibility and Flexibility: With cloud-based tools, students can access their work from anywhere, at any time, using various devices. This flexibility supports remote learning and helps students stay on track with their studies.
- Cost-Effective Solutions: Google Workspace for Education offers different editions, including a free version, making it accessible to schools of all sizes and budgets.
What they did
- The school’s technical team approached Shivaami Cloud Services for some advice on what they wanted to change along with collaboration and security to meet the compliance requirements.
- Shivaami suggested Google Workspace Education Plus, which would solve the current issues around the scale of enrolment, providing and tracking assessments and ensuring the best quality of development for staff and students.
- Within one month, Shivaami switched all of the school’s technology onto Google Workspace Education Plus, and provided Google IDs for all users (Approx 1062 users).
- Shivaami provided an on-site dedicated migration & implementation specialist to complete the project within the timeline.
- Shivaami provided a training session for teachers and support staff to showcase the benefits.
- As students returned to the school, Shivaami maintained a high level of support and training for staff, which will continue over the coming year.
What they achieved
By adopting Google Workspace Education Plus, Adani International School achieved several significant benefits as mentioned below:
- Enhanced Security: Education Plus offers advanced security features, including proactive threat detection, centralized visibility, and controls, and powerful analytics to protect the school community.
- Improved Teaching and Learning: The edition includes additional teaching and learning tools that help educators personalize instruction and engage students more effectively.
- Time-Saving Tools: Features like automatic grading, streamlined administrative tasks, and integrated tools save educators time, allowing them to focus more on teaching.
- Cost Savings: By consolidating various EdTech tools into one comprehensive solution, schools can reduce costs and achieve significant savings.
- Personalized Cloud Search: This feature makes information easily accessible and easy to find, enhancing productivity for both students and staff.
- Additional Storage: Education Plus provides extra Drive storage for both staff and students, ensuring ample space for all their digital needs.
Business
- Industry: Education
- Number of Users: 1062
Challenges
Adani International schools face several challenges when it comes to managing Legacy licenses:
- Cost Management: Licensing costs can be high, especially for schools with a large number of students and staff. Balancing the budget while ensuring all users have access to the necessary tools can be difficult.
- Complexity of Licensing Options: Various licensing options, Understanding the differences, and choosing the right plan for the school's needs can be complex.
- Compliance and Administration: Ensuring compliance with Legacy system licensing terms and managing the licenses effectively requires dedicated administrative effort and resources.
- Scalability: As the school grows, managing and scaling the licenses to accommodate new users can be challenging.
- Integration with Existing Systems: Integrating Legacy licenses with existing IT infrastructure and ensuring compatibility with other software and devices can be a technical challenge.
- Training and Support: Providing adequate training and support to teachers, students, and staff to effectively use the licensed tools can be time-consuming and resource-intensive.
Solution
Shivaami helped Adani International School with a massive change with “0” downtime.
- Shivaami migrated all the users along with data to Google Workspace.
- Shivaami Team provided expert-level support while migrating to the client’s location.
- Shivaami team enabled all the security and compliance policies to strengthen the organization's data.
- Shivaami team conducted user and admin-level training to educate users and administrator’s.
- Shivaami team also conducted a KT session so the Adani administrator team can manage the policies & compliance-related settings & policies.
Result
- Enhanced Collaboration: Tools like Google Docs, Sheets, and Slides allow students and teachers to collaborate in real-time, breaking down barriers and fostering teamwork.
- Seamless Communication: Google Meet and Gmail ensure that students, teachers, and parents can easily communicate, whether it's for virtual classes, parent-teacher meetings, or quick exchanges.
- Increased Productivity: Google Classroom helps manage assignments, grading, and communication, freeing up teachers' time to focus on instruction rather than administrative tasks.
- Robust Security: Google Workspace offers advanced security features, including data encryption and protection against phishing and malware, ensuring that sensitive information remains secure.
- Accessibility and Flexibility: Cloud-based tools allow students and teachers to access their work from any device, anywhere, at any time, which supports remote learning and flexibility.
- Scalability: Google Workspace can easily scale to accommodate the growing needs of an international school, whether it's increasing student enrollment or adding more digital resources.
- Cost-Effective: With different editions available, including a free version, Google Workspace provides cost-effective solutions for schools of all sizes and budgets.
- Digital Skills Development: Using Google Workspace tools helps students develop essential digital skills, preparing them for future careers in an increasingly digital world.
- Integration with Other Tools: Google Workspace integrates well with other educational tools and platforms, ensuring a seamless experience for both students and teachers.
